Tips to Organizing your Office for Maximum Efficiency.
We’ve all dealt with it, cluttered office space where working becomes a balancing act. Trying not to knock over the stack of papers on the desk, working around the clutter, and trying to remember to take out the trash. All so that your office space continues to smell clean and fresh. A messy office can lead to stress. At Commercial Real Estate, we understand your pain and disorganization, which is why We’ve compiled some helpful tips to assist you in making your work experience better.
1. Purge. To maximize your office space efficiency, get rid of those unneeded items, papers, trash, etc. Make sure your office is clean. This first step might seem simple, but it may take several days to figure out what stays and what goes. It is the single most important step in any office organizing effort.
2. Clear off your desk.
Your desktop is the work zone of the office, where all of the productivity takes place. Therefore, it should make sense to try and keep it clear of clutter, trash, and even loose papers. This isn’t to say that you can’t channel your inner creativity, but leave yourself ample room to work.
For the truly creative individual, who must have 5,000 different spongebob figurines somewhere within their workplace, consider getting shelving in your office space to display your collection while keeping your desk free from clutter. This will also prevent distractions or accidentally knocking many of these items over.
Try getting under-the-desk filing cabinets or plastic bins to hold all of those documents you’ll need later.
Create separate work areas at your desk for both computer and non-computer related work. This does multiple things, first it can really help you to focus on the task currently at hand. Second, if you have a desk job that requires more than typing behind a desk all day (or sitting on a phone), having the bit of extra space helps you focus on your work while being less distracted from the computer.
3. Create a sorting system.
Organize those documents into binders, by date or subject, to create your own filing system. As the space fills up, take those documents and move them within the office or elsewhere, according to your constraints.
Place a two document tray on your desk to differentiate between items you are currently working on and new items that people may drop off at your desk.
4. If needed, get more trays to differentiate and organize items of high/low importance as well as due dates.
While these tips aren’t all-inclusive, they are a good start to getting any workspace under control. While there are many other tips that we could recommend, sticking with just these will likely get you a long way toward becoming more productive.